Nowadays, there are a lot more foreign workers (employees) remaining in Vietnam. This problem not only helps our nation’s economy grow, but it also draws in foreign business to Vietnam. In order to make managing foreigners and their stay in Vietnam easier, they must be granted Temporary Residence Cards in accordance with the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam.
1. When do foreigners register temporary residence?
Under Clause 1, Article 33 of the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014 (amended by Clause 5, Article 2 of the Law on Entry and Exit of Vietnamese Citizens and the amending Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2023), stipulating temporary residence registration for foreigners, as follows:
- Foreigners temporarily residing in Vietnam have to adopt direct managers and operators of accommodations to declare the temporary residence with the Commune, Ward, Town Police, or Police Station where those accommodations are located;
- If foreigners change accommodation or temporarily reside beyond the Temporary Residence Card address, they have to declare that temporary residence according to the law.
2. Where do foreigners register temporary residence?
According to Article 33 of the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014 (amended by Clause 5, Article 2 of the Law on Entry and Exit of Vietnamese Citizens and the amending Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2023), foreigners temporarily residing in Vietnam have to adopt persons that directly manage or operate accommodation’s activities so as to declare this issue to the Commune, Ward, Town Police, or Police Station where those accommodations are located.
3. Who will be responsible for registering temporary residence for foreigners?
According to Article 33 of the Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam 2014 listed, foreigners have to adopt persons who directly manage and operate accommodations to declare their temporary residence. Thus, those managers and operators are responsible for fully recording the contents of the temporary residence declaration form for foreigners and submitting that declaration form to the competent authorities within twelve (12) hours. For remote areas, the duration is twenty-four (24) hours from the time foreigners arrive at accommodations.
4. What are the procedures for registering temporary residence for foreigners?
Under Articles 4, 5, 6, and 7 of Circular No. 53/2016/TT-BCA, there are the methods of registering temporary residence for foreigners, as follows:
Method 1: The performance of declaring temporary residence for foreigners via a website.
- Step 1: Accessing a website to receive an account
A person declaring a temporary residence has to access a website of the immigration management department of the Provincial Police or the City Police under Central where an accommodation is located, and receive a declaring account.
- Step 2: Declaring information of temporary residence
A person declaring a temporary residence has to access a website and a declaring account to perform the temporary residence declaration.
The declaration via a website has to be immediately performed when foreigners come and register the temporary residence.
The information of temporary residence includes:
- Full name;
- Gender;
- Date of birth;
- Nationality;
- Number of Passports or replaceable value documents, and the expected residing time of foreigners.
Besides, when a declaring account has changes in information, it has to be immediately updated, amended and supplemented on the website. The provided information include:
- Name of an accommodation;
- Type of an accommodation;
- Address of an accommodation;
- Phone number of an accommodation;
- Full name;
- Date of birth:
- Phone number;
- ID card or Passport.
- Step 3: Receiving information of temporary residence
The immigration management department of the Provincial Police or the City Police under Central will receive the declared information from a website during twenty-four (24) hours per seven (07) days.
Landlords will notify the border post where an accommodation is located if foreigners temporarily reside in accommodations belonging to border areas.
Method 2: The performance of declaring temporary residence for foreigners by the declaration form.
- A person declaring a temporary residence directly contacts a duty room of the Commune, Ward, Town Police, or Police Station (known as the Commune Police) to receive the declaration form sample according to the NA17 sample form, which is attached to Circular No. 04/2015/TT-BCA on January 5th, 2015 of the Ministry of Public Security;
- A person declaring a temporary residence will record the required information on the declaration form and directly transfer this form to a duty room of the community police where an accommodation is located within twelve (12) hours. For remote areas, the duration is twenty-four (24) hours from the time foreigners come to accommodations;
- The declaration form of temporary residence can be sent via fax in advance or notified via phone to the Commune Police before transferring this declaration form as defined by Clause 2 of this Article.
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